Minutes of a Regular Meeting of the Board of Trustees of Putnam County District Library held at the Ottawa Library Location, Ottawa, Ohio at 6:30 p.m., September 17, 2024
BOARD: Wendie Swary, Melanie Stokes, Melanie Lauth, Erika Snyder, Tony Schroeder, and Chelsie Niese
ADMINISTRATION: Kelly Ward, Director and Nancy Stauffer, Fiscal Officer
PUBLIC: Nancy Ruhe, Karen Okuley, and Judy Ruen
PLEDGE OF ALLEGIANCE
A REGULAR MINUTES. The minutes of the August 20, 2024 meeting were approved by Chelsie Niese and seconded by Wendie Swary. All voted yes on the roll call vote.
B. Bills and Financial Reports. The August receipts, payments, income and expense statement, and bank reconciliation reports were approved on motion by Tony Schroeder and seconded by Erika Snyder. All voted yes on the roll call vote.
C. GIFTS. Wendie Swary moved to accept the following donations received in August: Memorial Fund $484.59. Melanie Lauth seconded the motion, and all voted yes on the roll call vote.
D. DIRECTOR'S REPORT. The Board reviewed the Director's August 2024 Report (see attached report).
NEW BUSINESS
E. INVENTORY DELETIONS. Motion was made by Wendie Swary and seconded by Melanie Stokes to approve the deletions of furniture and equipment from the PCDL inventory as presented. (see attachment). All voted yes on the roll call vote.
F. 2024 APPROPRIATIONS MODIFICATION. Tony Schroeder moved to adopt Resolution 5-2024 approving the 2024 Appropriations Modifications increasing Melanie Stokes seconded and all voted yes on the roll call vote.
General Fund
Support Services, Facilities Operations and Maintenance
Purchased and Contract Services (+) $80,000
G. PCDL EMPLOYEE POLICY AND PROCEDURE SECTION S.0 INSURANCE BENEFITS
POLICY CHANGE. Motion was made by Melanie Lauth and seconded by Wendie Swary to modify section 5.0 Insurance Benefits of the PCDL Employee Policy and Procedure Manual as presented. All voted yes on the roll call vote. (see attached policy).
H. TRAINING. Motion was made by Tony Schroeder and seconded by Chelsie Niese approve a training request for the Director to attend the OLC Library Management and leadership conference on October 25, 2024. The estimated total cost including $150 registration plus mileage, meals, and lodging. All voted yes on the roll call vote.
1. ANNUAL INSERVICE DAY. Motion was made by Wendie Swary and seconded by Erika Snyder to approve the purchase of lunch for the staff for the November 11, 2024 in service meeting at a cost not to exceed $700.00. All voted yes on the roll call vote.
J. The Board and Director discussed the 2024 Christmas holidays. No changes were made to the holiday schedule.
K. Report of Branches and Friends.
Putnam County District Library Friends of the Library members commented on the following items:
• Nineteen Friends of the Putnam County District Library members attended the last meeting.
• The Chocolate Fest will be held November 14, 2024 and 51 of the 80 tickets have already been sold.
• The Christmas Tree Festive setup is set for December 5th and December 6th and Santa is scheduled by December 10th.
• The next bus trip for Frankenmuth on October 24 is sold out.
L. Comments From Individual Board Members. None
M. Comments From the Public. None.
ADJOURNMENT. There being no further business the meeting was adjourned at 7:45 p.m., on motion by Melanie Lauth. The next regular board meeting will be held on Tuesday, October 15, 2024, at 6:30 p.m. at the Ottawa Library Location.