Exhibits and Displays Policy
Exhibit and display spaces are used primarily for the promotion of library materials, programs,
and services, and preference shall always be given to library needs. When these spaces are not
otherwise in use, the library may provide, at its discretion and subject to the stipulations below,
space for the display or exhibit of collections or materials which are of general interest to the
public.
Displays or exhibits promoting local educational, cultural, or recreational opportunities are
encouraged. A personal or private collection must be of interest and acceptable to the general
public. The following categories of exhibit material are specifically excluded: displays which only
serve to advertise active business or commercial ventures; and partisan materials which promote
current political candidates, campaigns, parties, or issues. The library reserves the right to
approve the content and arrangement of all exhibits, and the director shall make the final
determination as to whether materials comply with these guidelines.
Requests for display space will be made on the Exhibits and Displays Reservation Form and
approved by the Director. Groups or individuals may reserve the display cabinets at the Ottawa
Library Location up to two (2) months in advance; requests for space are filled on a first-come,
first served basis. Displays will stay up at least one (1) and no more than two (2) weeks.
The presence of a particular display in the library does not necessarily indicate that the library
either advocates or endorses the viewpoints of exhibits or exhibitors.
The library assumes no responsibility for the preservation, protection, or possible damage or
theft, of any item exhibited or displayed. Items are placed on display in the library at the owner's
risk. All exhibitors shall list all items to be displayed and sign a form that releases the library from
any responsibility for exhibited items.
Effective 11/19/2019
Exhibits and Displays Reservation Form
Contact information:
Group Name: ________________________ Contact Name: ________________
Phone Number: ______________________ Date of Application: ____________
Nature of Organization (circle one): non-profit civic cultural educational
Display Information:
Type of Display ___________________________________________________
________________________________________________________________
Space Requested: _________________________________________________
Start Date of Display: ________ End Date of Display: _________
I acknowledge that:
The Putnam County District Library assumes no responsibility for the preservation,
protection, or possible damage or theft, of any item exhibited or displayed.
I have read the Library’s Exhibits and Displays Policy and acknowledge that our
organization will adhere to the policy.
Signature of Contact: ________________________________ Date: ___________
Witness:___________________________________________ Date: ___________
Effective 11/19/2019