Minutes of a Regular Meeting of the Board of Trustees of Putnam County District Library held at the Ottawa Library Location, Ottawa, Ohio at 6:30 p.m., May 21, 2024
BOARD: Wendie Swary, Melanie Stokes, Melanie Lauth, and Erika Snyder.
ADMINISTRATION: Kelly Ward, Director and Nancy Stauffer, Fiscal Officer
PUBLIC: Karen Okuley, Judy Ruen, and Pam Eickholt
PLEDGE OF ALLEGIANCE
A REGULAR MINUTES. The minutes of the April 16, 2024 meeting were approved by Melanie Stokes and seconded by Erika Snyder. All voted yes on the roll call vote.
B. Bills and Financial Reports. The April receipts, payments, income and expense statement, and bank reconciliation reports were approved on motion by Melanie Lauth and seconded by Melanie Stokes. All voted yes on the roll call vote.
c. GIFTS. Wendie Swary moved to accept the following donations received in March: Memorial Fund $524.32 and Summer Reading Club Donation Fund and $705.00. Melanie Stokes seconded the motion, and all voted yes on the roll call vote.
D. DIRECTOR'S REPORT. The Board reviewed the Director's April 2024 Report (see attached report).
NEW BUSINESS
E. 2024 APPROPRIATIONS MODIFICATION. Wendie Swary moved to adopt Resolution 4-2024 approving the 2024 Appropriations Modifications increasing Erika Snyder seconded and all voted yes on the roll call vote.
General fund
Public Services and Programs
Supplies (+) $1,000
Chelsie Niese arrived at 7:10 p.m.
F. Unpaid Leave of Absence. Motion was made by Wendie Swary and seconded by Melanie Lauth to extend Chanzie Dietz's unpaid leave of absence with a return to work date of June 10, 2024 at 18 hours per week. All voted yes on the roll call vote.
G. COLLECTION DEVELOPMENT POLICY. Motion was made by Chelsie Niese and seconded by Erika Snyder to approve the modified Collection Development Policy as discussed and presented by the Director. All voted yes on the roll call vote. (see attached policy)
H. Report of Branches and Friends.
PCDL Friends of the Library members commented on the following items:
• Annual book sale is scheduled for 6/4/2024 and 6/5/2024 with set up to start on 5/31/2024. They currently have about 50% of the volunteers needed for the sale.
• The next chicken BBQ is scheduled for Sunday, June 9, 2024 and they will start selling tickets until June 3rd.
• Scheduled bus trips to Shipshewana June 11 and Frankenmuth October 24
• Nancy Ruhe will be the next President of the PCDL Friends of the Library.
I. Comments From Individual Board Members. None.
J. Comments From the Public. None.
ADJOURNMENT. There being no further business the meeting was adjourned at 7:40 p.m., on motion by Melanie Lauth. The next regular board meeting will be held on Tuesday, June 18, 2024, at 6:30 p.m. at the Ottawa Library Location.