Minutes of a Regular Meeting of the Board of Trustees of Putnam County District Library held at the Ottawa Library Location, Ottawa, Ohio at 6:30 p.m., May 16, 2023.
Board: Wendie Swary, Melanie Stokes, Melanie Lauth, and Erika Snyder
Administration: Kelly Ward, Director Public: Karen Okuley and Judy Ruen PLEDGE OF ALLEGIANCE
A. REGULAR MINUTES. The minutes of the April 18, 2023 meeting were approved by Melanie Stokes and seconded by Wendie Swary. All voted yes on the roll call vote.
B. Bills and Financial Reports. The April receipts, payments, income and expense statement, and bank reconciliation reports were approved on motion by Wendie Swary and seconded by Erika Snyder. All voted yes on the roll call vote.
C. GIFTS. Wendie Swary moved to accept the following donations received in April: Memorial Fund $690.00. Melanie Stokes seconded the motion, and all voted yes on the roll call vote.
D. DIRECTOR'S REPORT. Kelly Ward, Director, presented her April 2023 Director's Report {see attached report).
NEW BUSINESS
E. 2024 REQUEST BUDGET (RESOLUTION 3-2023). The Director presented the Request Budget Worksheets for 2024. The Request Budget for 2024 has to be submitted to the County Auditor by the end of May 2023. Motion was made by Wendie Swary and seconded by Melanie Lauth to approve the 2024 Request Budget. All voted yes on the roll call vote.
F. EXECUTIVE SESSION. Motion was may by Melanie Stokes and seconded by Wendie Swary to adjourn into executive session at 6:50 p.m. to consider the appointment, employment, dismissal, discipline, promotion, demotion, or compensation of a public employee or official or to consider the investigation of charges or complaints against a public employee, official, licensee, or regulated individual, unless the employee, official, licensee, or regulated individual requests a public hearing. Afl voted yes on the roll call vote.
G. EXECUTIVE SESSION. Motion was made by Melanie Lauth and seconded by Wendie Swary to come out of executive session at 7:10 pm. All voted yes on the roll call vote.
H. FMIA REQUEST. The Director presented a request for FMLA from Ruth Wilhelm. Motion was made by Wendie Swary and seconded by Erika Snyder to approve Ruth Wilhelm FMLA request through July 18, 2023. (July regular Board meeting). All voted yes on the roll call vote.
I. STAFF RESIGNATION. Motion was made by Wendie Swary and seconded by Melanie Lauth to accept the resignation of Destiney Fiery effective May 14, 2023. All voted yes on the roll call vote.
J. Hired Two Part Time Circulation Assistants (Samantha Edwards and Brooklyn Smith). Motion was made by Wendie Swary and seconded by Melanie Lauth to hire Samantha Edwards and Brooklyn Smith as part time Circulation Assistants effective May 18, 2023 and May 17, 2023 respectively at $13.65 per hour. All voted yes on the roll call vote.
K. A/V Publication Assistant Payroll Scale Factor Analysis Change. The Director presented a new pay scale Point Factor System analysis form to the Board which changed the score for the AV/Publication Assistant position score from 55 to 80. Motion was made by Wendie Swary and seconded by Erika Snyder to change the AV/Publication Assistant position's pay scale factor analysis score from 55 to 80 effective May 16, 2023. This change will increase the hourly wage for Marsh Parys, AV/Publication Assistant. All voted yes on the roll call vote.
L. The Director and the Board discussed asking the Putnam County Prosecutor to create a memorandum of understanding between the Putnam County District Library and the Putnam County Master Gardeners. The Putnam County Master Gardeners would like to create a children's garden in the back of the Ottawa library location.
M. Report of Branches and Friends . Karen Okuley commented that they are looking for helpers for the book sale and they are distributing advertisement flyers to area business. They also have a chicken barbeque scheduled for June 11th and they are planning for approximately 500 meals.
N. Comments From Individual Board Members. None.
O. Comments From the Public. None.
ADJOURNMENT. There being no further business the meeting was adjourned at 7:28 p.m., on motion by Melanie Lauth. The next regular board meeting will be held on Tuesday, June 20, 2023, at 6:30 p.m. at the Ottawa Library Location.