Minutes of a Regular Meeting of the Board of Trustees of Putnam County District Library held at the Ottawa Library Location, Ottawa, Ohio at 6:30 p.m., June 18, 2024
BOARD: Wendie Swary, Tony Schroeder, Melanie Stokes, Melanie Lauth, Erika Snyder, and Chelsie Niese
ADMINISTRATION: Kelly Ward, Director and Nancy Stauffer, Fiscal Officer
PUBLIC: Karen Okuley, Judy Ruen, and Pam Eickholt
PLEDGE OF ALLEGIANCE
A REGULAR MINUTES. The minutes of the May 21, 2024 meeting were approved by Melanie Stokes and seconded by Erika Snyder. All voted yes on the roll call vote.
B. Bills and Financial Reports. The May receipts, payments, income and expense statement, and bank reconciliation reports were approved on motion by Erika Snyder and seconded by Wendie Swary. All voted yes on the roll call vote.
C. GIFTS. Wendie Swary moved to accept the following donations received in May: Memorial Fund $400.00 and Summer Reading Club Donation Fund and $250.00. Chelsie Niese seconded the motion, and all voted yes on the roll call vote.
D. DIRECTOR'S REPORT. The Board reviewed the Director's May 2024 Report (see attached report).
NEW BUSINESS
E. Varience to the Putnam Parkway Restrictive Covenant Agreement.
The Board of Education of Ottawa-Glandorf Local School District is requesting a variance to the Putnam Parkway Restrictive Covenant Agreement dated 9/27/2004 for variances to install a chain link fence in the front yard of the Ottawa Elementary Local School along Putnam Parkway. Motion was made by Chelsie Niese and seconded by Wendie Swary to approve the variance as requested by the Board of Education of Ottawa-Glandorf Local School District to install a chain link fence in the front yard of Ottawa Elementary Local School along Putnam Parkway and around the entire perimeter of the tennis court facility to a height of up to twelve feet above earth grade. All voted yes on the roll call vote.
F. EXECUTIVE SESSION. Motion was may by Chelsie Niese and seconded by Melanie Lauth to adjourn into executive session at 7:15 p.m. to consider the appointment, employment, dismissal, discipline, promotion, demotion, or compensation of a public employee or official or to consider the investigation of charges or complaints against a public employee, official, licensee, or regulated individual, unless the employee, official, licensee, or regulated individual requests a public hearing. All voted yes on the roll call vote.
G. Executive Session. Motion was made by Wendie Swary and seconded by Erika Snyder to come out of executive session at 7:30 pm. All voted yes on the roll call vote. No action was taken.
H. Report of Branches and Friends.
PCDL Friends of the Library members commented on the following items:
• Annual book sale had a profit of $4,600.00.
• They had a profit of $1,192.00 on the sale of 325 chicken BBQ tickets.
• A bus trip to Shipshewana was held on June 11. The bus was late and then it broke down, but the food was good.
• The next bus trip is scheduled for Frankenmuth on October 24.
I. Comments From Individual Board Members. Erika asked about the book renewal policy.
J. Comments From the Public. None.
ADJOURNMENT. There being no further business the meeting was adjourned at 7:32 p.m., on motion by Melanie Lauth. The next regular board meeting will be held on Tuesday, July 16, 2024, at 6:30 p.m. at the Ottawa Library Location.