Minutes of a Regular Meeting of the Board of Trustees of Putnam County District Library held at the Ottawa Library Location, Ottawa, Ohio at 6:30 p.m., July 19, 2022.
Board: Wendie Swary, Melanie Stokes, Melanie Lauth, and Karl Meyer.
Administration: Kelly Ward, Director; Nancy Stauffer, Fiscal Officer.
Public: Karen Okuley and Judy Ruen.
Pledge of Allegiance.
A. Regular Minutes. The minutes of the June 21, 2022 meeting were approved by Wendie Swary and seconded by Melanie Lauth. All voted yes on the roll call vote.
B. Bills and Financial Reports. The June receipts, payments, income and expense statement, and bank reconciliation reports were approved on motion by Karl Meyer and seconded by Melanie Lauth. All voted yes on the roll call vote.
C. Gifts. Wendie Swary moved to accept the following donations received in June: Memorial Fund $248.44, Eloise Bunn Fund $23,138.12 and Juvenile Summer Reading $100.00. Melanie Stokes seconded the motion, and all voted yes on the roll call vote.
D. Director's Report. Kelly Ward, Director, presented her June 2022 Director's Report (see attached report).
New Business
E. Adult Programs and Outreach Coordinator Position. Motion was made by Wendie Swary and seconded by Karl Meyer to promote Corey Deepe effective August 16, 2022 to full time Adult Programs and Outreach Coordinator. (salary scale factor analysis score 110, step 1 $15.61 per hour}. All voted yes on the roll call vote.
F. Melissa Ellerbrock Change In Staff Position. Motion was made by Melanie Stokes and seconded by Wendie Swary to allow Melissa Ellerbrock to change positions, at her request, from full time Adult Programs and Outreach to part time Circulation Assistant. Her pay rate will change from factor analysis score 110, step 1 ($15.61) to factor analysis score 45, step 5 ($14.07) effective August 16, 2022 (her former step prior to her promotion to Adult Programs and Outreach). Furthermore, she acknowledged that she will no longer be eligible for library group health insurance coverage. All voted yes on the roll call vote.
G. Increase Mileage Reimbursement Rate. Motion was made by Melanie Lauth and seconded by Karl Meyer to increase the mileage reimbursement rate to the current federal rate of $.625 per mile. All voted yes on the roll call vote.
H. 2022 Appropriations Modifications. Wendie Swary moved to adopt Resolution 1-2022 approving the 2022 Appropriations Modifications increasing General Fund, Library Materials $15,000.00 and Purchased Services by $5,750.00 respectively. Melanie Stokes seconded and all voted yes on the roll call vote.
I. Inventory Deletions. Motion was made by Melanie Lauth and seconded by Melanie Stokes to approve the deletion list as presented. (see attached list). All voted yes on the roll call voted.
J. Marketing Plan and New Library Logo. Motion was made Karl Meyer and seconded by Wendie Swary to approve the contract with Marketing Quarterback Consulting for a new library logo and marketing plan. All voted yes on the roll call vote.
K. Report of Branches and Friends. Karen Okuley reported that the booksale profit was $3,584.50 and the chicken dinner sale profit was $1,615.00 plus $500.00 match from Modern Woodman.
L. Comments From Individual Board Members. None.
M. Comments From the Public: None.
Adjournment. There being no further business the meeting was adjourned at 7:33 p.m., on motion by Melanie Stokes. The next regular board meeting will be held on Tuesday, September 20, 2022, at 6:30 p.m. at the Ottawa Library Location.