Minutes of a Regular Meeting of the Board of Trustees of Putnam County District Library held at the Ottawa Library Location, Ottawa, Ohio at 6:30 p.m., July 18, 2023
Board: Wendie Swary, Melanie Stokes1 Melanie Lauth, Beth Breece-Recker1 Tony Schroeder, and Erika Snyder
Administration: Kelly Ward1 Director; Nancy Stauffer, Fiscal Officer
Public: Karen Okuley and Judy Ruen
PLEDGE OF ALLEGIANCE
A REGULAR MINUTES. The minutes of the May 16, 2023 meeting were approved by Wendie Swary and seconded by Melanie Stokes. All voted yes on the roll call vote.
B. Bills and Financial Reports. The May and June receipts, payments, income and expense statement, and bank reconciliation reports were approved on motion by Melanie Stokes and seconded by Erika Snyder. All voted yes on the roll call vote.
c. GIFTS. Erika Snyder moved to accept the following donations received in May - Memorial Fund $765.00, Juvenile SRC Fund $100.00, and General Fund, Adult SRC
$200.00; June - Memorial Fund $450.00 and Juvenile SRC Fund $50.00. Melanie Lauth seconded the motion, and all voted yes on the roll call vote.
D. DIRECTOR1SREPORT. Kelly Ward, Director presented her May and June 2023 Directors Report (see attached report).
NEW BUSINESS
E. 2023 APPROPRIATIONS MODIFICATION. Tony Schroeder moved to adopt Resolution 4-2023 approving the 2023 Appropriations Modifications increasing General Fund, Capital Outlay and decreasing Purchased Services by $11800.00 respectively. Wendie Swary seconded and all voted yes on the roll call vote.
F. MILEAGE REIMBURSEMENT RATE. Motion was made by Tony Schroeder and seconded by Wendie Swary to increase the per mile reimbursement rate to $.655 per mile effective 8/1/2023. All voted yes on the roll call vote.
G. FMLA REQUEST. Motion was made by Wendie Swary and seconded by Melanie Lauth to extend Ruth Wilhelm's FMLA request through the September Board meeting. All voted yes on the roll call vote.
H. Hire Part Time Circulation Assistants (Jennifer Brake). Motion was made by Erika Snyder and seconded by Melanie Stokes to hire Jennifer Brake as part time Circulation Assistant effective July 23, 2023 at $13.65 per hour. Alf voted yes on the roll call vote.
I. CONVENTION AND EXPO. The Director requested approval to have herself and two other staff members attend the OLC Convention and Expo September 26th-28th. Motion was made by Erika Snyder and seconded Beth Breece-Recker to Approve the training as presented. The estimated total cost including registration, meals, and lodging is $2300.00. All voted yes on the roll call vote.
J. Meals and Lodging Policy (section 14.,j of the PCDL Employee Policy and Procedure Manual). A motion was made by Erika Snyder and seconded by Tony Schroeder to approve the change to the PCDL Employee Policy and Procedure Manual section 14.3 Meals and Lodging increasing the per meal per diem and lodging to the following:
Meal per diem
breakfast $20.00
lunch $25.00
dinner $35.00
Incidentals $20.00
Total $100.00
Lodging $200.00
All voted yes on the roll call vote.
K. Report of Branches and Friends. Karen Okuley commented that they are the book sale and chicken BBQ fund raiser profits was approximately $4,500.00 and $1,300.00 respectively. The next chicken barbeque is scheduled for September 24th. Karen also commented that they are selling tickets for a dinner theater bus trip fund raiser trip scheduled October 19th.
L. Comments From Individual Board Members. Tony Schroeder suggested the Director review the library's social media policy.
M. Comments From the Public None.
ADJOURNMENT. There being no further business the meeting was adjourned at 7:37 p.m., on motion by Melanie Lauth. The next regular board meeting will be held on Tuesday, August 15, 2023, at 6:30 p.m. at the Ottawa Library Location.