Minutes of a Regular Meeting of the Board of Trustees of Putnam County District Library held at the Ottawa Library Location, Ottawa, Ohio at 6:30 p.m., December 20, 2022.
Board: Judy Bosch, Wendie Swary, Tony Schroeder, Melanie Stokes, and Melanie Lauth.
Administration: Kelly Ward, Director; Nancy Stauffer, Fiscal Officer.
Public: Vince Schroeder, Karen Okuley and Judy Ruen.
Pledge of Allegiance.
A. Appointment of the Fiscal Officer. Tony Schroeder moved to re-appoint Nancy Stauffer as Fiscal Officer for one-year, effective January 1 (29 hours per week). Judy Bosch seconded the motion, and all voted yes on the roll call vote.
B. Appointment of the Deputy Fiscal Officer. Melanie Stokes moved to appoint Kelly Ward as Deputy Fiscal Officer for one-year, effective January 1. Tony Schroeder seconded the motion; and all voted yes on the roll call vote.
C. Fiscal Officer and Deputy Fiscal Officer Oath of Offices. Putnam County Commissioners, Vince Schroeder, administered the oath of office to Nancy Stauffer, Fiscal Officer and Kelly Ward, Deputy Fiscal Officer. Do you solemnly swear, or affirm that you will support the Constitution of the United States and the constitution of the state of Ohio; and that you will faithfully and impartially discharge your duties as Fiscal Officer (or Deputy Fiscal Officer) of the Putnam County District Library, Putnam County, Ohio, to the best of your ability, and in accordance with the laws now in effect and hereinafter to be enacted, during your term of office? Nancy Stauffer and Kelly Ward responded I do.
D. Regular Minutes. The minutes of the November 15, 2022 meeting were approved by Melanie Lauth and seconded by Judy Bosch. All voted yes on the roll call vote.
E. Bills and Financial Reports. The November receipts, payments, income and expense statement, and bank reconciliation reports were approved on motion by Wendie Swary and seconded by Melanie Lauth. All voted yes on the roll call vote.
F. Gifts. Wendie Swary moved to accept the following donations received in November: Memorial Fund $225.00. Melanie Stokes seconded the motion, and all voted yes on the roll call vote.
G. Director's Report. Kelly Ward, Director, presented her November 2022 Director's Report (see attached report).
New Business
H. Inventory Deletions. Motion was made by Judy Bosch and seconded by Wendie Swary to approve the deletion list as presented. All voted yes on the roll call vote. (see attached list).
I. Payscale Modification. Motion was made by Judy Bosch and seconded by Tony Schroeder to approve a 5% increase in the pay scale effective January 1, 2023 (see attached pay scale and longevity scales). Additionally, all eligible employees will receive one step increase on the pay scale effective January 1, 2023. All voted yes on the roll call vote.
J. Director and Fiscal Officer 2023 Salaries. Motion was made by Judy Bosch and seconded by Tony Schroeder to increase the Director's and Fiscal Officer's 2023 by 7% increasing their annual salaries to $82,868.85 (40 hours per week) and $62,770.95 (29 hours per week) respectively. All voted yes on the roll call vote.
K. Return of Advance. Motion was made by Tony Schroeder and seconded by Melanie Lauth to approve the return of advance from the Friends of the PCDL back to the General Fund in the amount of $10,000.00. All voted yes on the roll call vote.
L. 2023 Temporary Appropriations. The Fiscal Officer presented the 2023 Temporary Appropriations for review. Wendy Swary moved to adopt Resolution 7-2022 approving the 2023 temporary appropriations as presented. Melanie Stokes seconded, and all voted yes on the roll call vote.
M. Resolution To Pay Bills. Melanie Lauth moved to adopt Resolution 8-2022 authorizing the Fiscal Officer to pay bills as they become due, within the provisions of approved appropriations, with a report of bills paid to be presented for approval at the following Board meeting. Judy Bosch seconded the motion, and all voted yes on the roll call vote.
N. Staff Organization Membership. Motion was made by Tony Schroeder and seconded by Melanie Lauth to pay half the cost of the annual Ohio Library Council individual member dues for all interested staff. And to also pay 100% of the cost of the annual dues for the Fiscal Officer's membership to the Ottawa/Glandorf Rotary Club and 100% of the cost of the annual dues for the Director's membership to the Ottawa Kiwanis Club and Ottawa Chamber of Commerce as well as reimbursement of all meals. All voted yes on the roll call vote.
O. Election Of Board Of Trustee Officers (President). Melanie Lauth nominated Melanie Lauth to the position of President of the PCDL Board of Trustees, nomination was seconded by Judy Bosch. All voted yes on the roll call vote.
P. Election Of Board Of Trustee Officers (Vice-President). Melanie Stokes nominated Melanie Stokes to the position of Vice-President of the PCDL Board of Trustees, nomination was seconded by Tony Schroeder. All voted yes on the roll call vote.
Q. Election Of Board Of Trustee Officers (Secretary). Wendie Swary nominated Wendie Swary to the position of Secretary of the PCDL Board of Trustees, nomination was seconded by Judy Bosch. All voted yes on the roll call vote.
R. Report of Branches and Friends. Karen Okuley commented that they had 47 trees at the annual Christmas Tree Festival. She also expressed thanks to festival's coordinator, Beth Meyer. The next Friends of the PCDL meeting is set for January 7, 2023.
S. Comments From Individual Board Members. The Board discussed a potential new Board member to replace Judy Bosch whose term expires 12/31/2022. The Board expressed thanks to Judy Bosch for her many years of service to the Library.
T. Comments From the Public: None.
Adjournment. There being no further business the meeting was adjourned at 7:31 p.m., on motion by Judy Bosch. The next regular board meeting will be held on Tuesday, January 17, 2023, at 6:30 p.m. at the Ottawa Library Location.