Minutes of a Regular Meeting of the Board of Trustees of
Putnam County District Library held at the Ottawa Library Location, Ottawa, Ohio at 6:30 p.m., January 17, 2023
Board: Wendie Swary, Melanie Stokes, Karl Meyer, and Melanie Lauth Administration: Kelly Ward, Director; Nancy Stauffer, Fiscal Officer Public: Tom Liebrecht, Karen Okuley and Judy Ruen
PLEDGE OF ALLEGIANCE

A   Tom Liebrecht with Marketing Quarterback Consulting, presented a Marketing Plan, a Brand Platform, and five logo concepts. After a lengthy discussion the Board approved the following motions.

B.    LOGO CONCEPT. Motion was made Karl Meyer and seconded by Melanie Stokes to approve Logo Concept C (book with half circle and two dots) but change the yellow/green color to a "true green". All voted yes on the roll call vote.

c. BRAND PLATFORM. Motion was made by Wendie Swary and seconded by Melanie Lauth at approved the Brand Platform with modifications to colors and Brand Essense. All voted yes on the roll call vote.

D.    BRAND ESSENCE (MISSION STATEMENT). Motion was made by Melanie Lauth and seconded by Karl Meyer at approved the Brand Essence as the following; The Putnam County District Library, A Trusted Public Institution Where People of All Ages Go for Answers, Education, Entertainment, Understanding, Connection, and Advancement. All voted yes on the roll call vote.

E.    REGULAR MINUTES. The minutes of the December 20, 2022 meeting were approved by Wendie Swary and seconded by Melanie Stokes. All voted yes on the roll call vote.

F.   Bills and Financial Reports. The December receipts, payments, income and expense statement, and bank reconciliation reports were approved on motion by Wendie Swary and seconded by Melanie Stokes. All voted yes on the roll call vote.
 

G.    GIFTS. Wendie Swary moved to accept the following donations received in December: Memorial Fund $354.99 and Friends of the PCDL $7,783.52. Melanie Lauth seconded the motion, and all voted yes on the roll call vote.

H.    DIRECTOR'S REPORT. Kelly Ward, Director, presented her December 2022 Director's Report (see attached report).

NEW BUSINESS
I.    ADVANCE. Motion was made by Melanie Lauth and seconded by Wendie Swary to advance $10,000.00 from the General Fund to the Putnam County Friends of the Library Fund. All voted yes on the roll call vote.

J.    Fines and Fee Modifications. Wendie Swary moved to approve the following fines and fees:
Type of Fine or Fee
 Late books, magazines, music CD's, and Books on CD      No Fee.
 Copies of Driver's License, Temporary Driver's Permit, or State ID Card    No Fee per HB 110 Section 3375.011.
 Button Maker         $0.50 per button.
 Printed or copied pages (both black and white and color)   $0.25 per page.
 Fax     $0.25 per page.
Lamination Machine    $2.00 per linear foot
Flash Drive    $5.00 per flash drive 
Karl Meyer seconded and all voted yes on the roll call vote.

K.    PCDL Employee Policy and Procedure Manual Change To Section 14.1 Mileage.
 Motion was made by Melanie Stokes and seconded by Karl Meyer to modify section 14.1Mileage of the PCDL Employee Policy and Procedure Manual as presented by the Director. All voted yes on the roll call vote. (see attached policy).

L.    Report of Branches and Friends. Judy Ruen commented that the Beyond Books levy bank account currently has a balance of $402.04. Karen Okuley commented that the Friends of the PCDL meeting held on January 9, 2023 was well attended with 15 members present. Karen commented that they discussed different types of fund raisers, including a chocolate extravaganza. Some members will be attending the chocolate extravaganza at Oakwood library.
 

M.    Comments From Individual Board Members.

N.    Comments From the Public.  None.

ADJOURNMENT. There being no further business the meeting was adjourned at 7:50 p.m., on motion by Melanie Lauth. The next regular board meeting will be held on Tuesday, February 21, 2023, at 6:30 p.m. at the Ottawa Library Location.