Minutes of a Regular Meeting of the Board of Trustees of Putnam County District Library held at the Ottawa Library Location, Ottawa, Ohio at 6:30 p.m., April 16, 2024
BOARD: Wendie Swary, Melanie Stokes, Melanie Lauth, Erika Snyder, Beth Breece-Recker, and Chelsie Niese.

ADMINISTRATION: Kelly Ward, Director and Nancy Stauffer, Fiscal Officer
PUBLIC: Karen Okuley, Judy Ruen, Pam Eicholt, and Nancy Ruhe
PLEDGE OF ALLEGIANCE

A   REGULAR MINUTES. The minutes of the March 19, 2024 meeting were approved by Melanie Lauth and seconded by Melanie Stokes. All voted yes on the roll call vote.

B. Bills and Financial Reports
 The March receipts, payments, income and expense statement, and bank reconciliation reports were approved on motion by Chelsie Niese and seconded by Wendie Swary. All voted yes on the roll call vote.

C. GIFTS. Wendie Swary moved to accept the following donations received in March: Memorial Fund $187.11 and Summer Reading Club Donation Fund $700.00, and General Fund adult summer reading donations $1,000.00. Melanie Stokes seconded the motion, and all voted yes on the roll call vote.

D.  DIRECTOR'S REPORT. The Board reviewed the Director's March 2024 Report (see attached report).

NEW BUSINESS
E.    2024 APPROPRIATIONS MODIFICATION. Erika Snyder moved to adopt Resolution 3-2024 approving the 2024 Appropriations Modifications increasing Beth Breece-Recker seconded and all voted yes on the roll call vote.
General Fund
Public Services and Programs
   Purchased and Contract Services (+) $5,000 
Business Administration
   Purchased and Contract Services  (+) $2,500
Putnam County Friends Fund
   Public Services and Programs
      Purchased and Contract Services (+) $2,000 Supplies    (+) $2,000
   Collection Development and Processing
      Library Materials and Information    (-) $2,000

F.    Report of Branches and Friends.
PCDL Friends of the Library members commented on the following items:
   •    Annual book sale is scheduled for 6/4/2024 and 6/5/2024 with set up to start on 5/31/2024. They are hoping to donate the unsold books from the book sale to the AAUW in Lima.
   •    The next chicken BBQ is scheduled for Sunday, June 9, 2024 and they will start selling tickets on May 6th at the library.
   •    Scheduled bus trips to Shipshewana June 11 and Frankenmuth October 24.

G.    EXECUTIVE SESSION. Motion was may by Chelsie Niese and seconded by Wendie Swary to adjourn into executive session at 7:17 p.m. to consider the appointment, employment, dismissal, discipline, promotion, demotion, or compensation of a public employee or official or to consider the investigation of charges or complaints against a public employee, official, licensee, or regulated individual, unless the employee, official, licensee, or regulated individual requests a public hearing. All voted yes on the roll call vote.

H.    EXECUTIVE SESSION. Motion was made by Erika Snyder and seconded by Melanie Stokes to come out of executive session at 7:34 pm. All voted yes on the roll call vote.

1.    Unpaid Leave of Absence. Motion was made by Melanie Lauth and seconded by Chelsie Niese to extend Chanzie Dietz's unpaid leave of absence through the next Board meeting on May 21, 2024. All voted yes on the roll call vote.

J.    Comments From Individual Board Members. . None.

K.    Comments From the Public.  None.
 

ADJOURNMENT. There being no further business the meeting was adjourned at 7:36 p.m.1 on motion by Melanie Lauth. The next regular board meeting will be held on Tuesday, May 21, 2024, at 6:30 p.m. at the Ottawa Library Location.